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I.  Administrative affairs
1.  Handling of official documents of the Department Office
2.  Arrangement and records of the schedule (in the University) of the Chair
3.  Departmental affairs meeting
4.  Fund management of the Department Office
5.  Statistics on the Department Office’s expenses for use of resources
II.  Faculty affairs
1.  Faculty promotion
2.  Faculty employment
3.  Faculty leave
4.  Extension of faculty tenure
5.  Faculty evaluation
6.  Student teachers
7.  Affairs relating to teaching and cultivation plan
8.  Application for different lectures and outstanding faculty in the University
9.  Outstanding Research Award and Young Scholar Award
III.  Curricular affairs (Graduate Institute)
1.  Opening, addition and change of course, and classroom arrangement
2.  Maintenance of course outlines
3.  Survey of comments on teaching
4.  Seminars
IV.  Student affairs (Graduate Institute)
1.  Maintenance of Admission Guide for Master’s and Ph.D. Programs (for overseas Chinese, Mainland Chinese and foreign students)
2.  Freshmen check-in and postgraduate advisor affairs
3.  Entrance examination for admission to Master’s and Ph.D. Programs, and postgraduate check-in affairs
4.  Formulation of Guidelines for Completion of Master’s and Ph.D. Program
5.  Informal discussion meetings at the beginning and the end of semester
V.  Graduation affairs (Graduate Institute)
1.  Graduation eligibility review
2.  Graduates' departure affairs
3.  Ph.D. Candidate Qualifying Examination
4.  Review of eligibility for graduation, oral defense of master’s thesis and doctoral dissertation, and application for funds
5.  Maintenance of the alumni employment tracking system
VI.  Programs of Ministry of Science and Technology and industry-academia collaboration programs
1.  Application for the programs of the Ministry of Science and Technology
2.  Affairs concerning students of the Ministry of Science and Technology research programs
3.  Enquiry window for funds of the Ministry of Science and Technology
4.  Application for conference grant from the Ministry of Science and Technology, for the graduate students attending the international conferences
5.  Agreement signing for industry-academia collaboration program and application for funds
6.  Application for focused support
VII.  Maintenance of information for certification and indicator system
1.  Evaluation by the Ministry of Education
2.  Maintenance of the information of the University’s database and indicator system for the Ministry of Education
3.  Maintenance of the information of the University affairs outline indicator system
4.  Completion of the annual questionnaires of the Ministry of Science and Technology/Ministry of Education





I.Procurement affairs

1.Procurement from the Central Trust of China

2.Procurement of books

3.Consultation of the related procurement affairs

4.Tax exemption letters to foreign countries and customs declaration affairs

II.General affairs

1.Related management, comprehensive checking, scrapping and transfer affairs of properties and equipment

2.  Borrowing and maintenance of electronic equipment

3.Daily classroom borrowing and maintenance of online system

4.Review and approval of classroom borrowing by other departments, charging and issue of receipts

5.Maintenance of the equipment and supplies of courses

6.Management and maintenance of shared hardware and servers

7.Management of network equipment and connection

III.Laboratory management

1.Maintenance and management of shared laboratory system

2.Management of shared laboratory instruments and devices

3.Public security management of laboratory

4.Issue of receipts

5.Management of green energy and resources

IV.Space management

1.Management of faculty research offices, laboratories and other space

2.Space charging management

V.Student grants 

1.Application for funds for part-time Teaching Assistants (labor and learning type)

2.Tassel turning ceremony of the Department of Photonics


1.News memo of the College of Engineering

2.Application for parking permit

3.Management of the website of the Department Office

4.Management of the printer’s information

5.IP management

6.Address book






I.Curricular affairs (Bachelor’s Program)
1.Opening, addition and change of course, and classroom arrangement
2.Maintenance of course outlines
II.Students’ affairs (Bachelor’s Program)
1.Maintenance of Admissions Guide (for students of Four-Year Institute of Technology and Two-Year Junior College)
2.Entrance examination and check-in
3.Transfer of major, transfer of university, second major
4.Application for admission to Five-Year Bachelor’s and Master’s Degree System
5.Research program students of the Department of Photonics
6.Formulation of Bachelor’s Program Completion Methods
7.Informal discussion meetings at the beginning and the end of semester
8.Related affairs of graduation
9.Encouragement and rewards for students of the Department of Photonics with papers published
10.Students’ application for different kinds of scholarship
11.Survey of comments on teaching
12.Christmas party
13.Photonics Camp 
III. Faculty rewards
1.Rewards for faculty with papers published on academic journals and periodicals (SCIE, SSCI, AHCI, TSSCI)
2.Compilation of the information of faculty research results
3.Applications for other faculty rewards
4.Holding of annual exhibition of research results